Administrative Assistant - #2184867

Our client is an established and well-respected architectural practice based close to Birmingham City Centre, offering a comprehensive range of architectural, design and project management services. With a strong reputation and an experienced team of professionals, the business provides a range of services including architecture, master planning, interior design, space planning and project management.

The practice works across a diverse range of sectors, including education, healthcare, commercial, industrial, residential and retail, delivering tailored design solutions to meet the needs of its clients.

*** THIS IS A MATERNITY LEAVE CONTRACT ***

What’s in it for you?

• Work hours: Monday to Thursday 8.30am – 5pm / Friday 8.30am – 2.30pm
• Pension scheme
• 25 days annual leave
• Regular team outings
• Ongoing mentoring and CPD
• Cycle to work scheme

Administrative Assistant Responsibilities:

• Provide day-to-day administrative support to Directors and wider team.
• Act as the first point of contact for visitors, answering telephone calls, welcoming guests and maintaining a professional reception area.
• Ensure the smooth running of the office, including ordering supplies, liaising with suppliers and maintaining office facilities.
• Manage meeting room bookings, prepare rooms for meetings, arrange refreshments and client hospitality.
• Prepare, type and format correspondence, reports, meeting agendas, minutes and presentations
• Assist with project administration, including setting up new project files, allocating job numbers and maintaining accurate records.
• Carry out general administrative duties including filing, scanning, photocopying and binding
• Monitor and manage shared email inboxes, responding to enquiries and directing queries.
• Organise internal and external training sessions, maintaining accurate staff training records.
• Coordinate company meetings, team updates and internal events
• Maintain staff holiday calendars and assist with general employee administration.
• Coordinate work experience placements, including scheduling and supporting students.
• Assist with organising company social events, charity functions and team activities.
• Support the preparation of company brochures, presentations and promotional materials.
• Undertake any additional administrative duties to support the smooth and efficient running of the business.

Administrative Assistant Skills and Experience:

• Previous experience in an administrative, office coordination, or support role
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Confident use of Microsoft Office to include Word, Excel, Outlook and PowerPoint
• Excellent communication skills and a professional front-of-house manner
• A proactive, flexible, and can-do attitude
• Strong team player with the ability to work collaboratively across all levels
• High attention to detail and accuracy in all aspects of work
• Reliable, approachable, and willing to take ownership of tasks