FOH/ Facilities Coordinator - #2086053

Calling for a Facilities Assistant with Front of House experience!

We currently have an exciting opportunity for a Facilities Assistant to join a global financial services firm on a full-time basis in their Birmingham office.

This role will be providing facilities support to the business, a part of a national team. This role is both working Front of House and as a Facilities Assistant.

Key tasks:

• Professionally meet and greet clients, visitors, and staff, delivering an exceptional first impression
• Efficiently maintain and update the meeting room diary
• Accurately record and manage all incoming and outgoing couriers
• Adhere to Firm policies, procedures, and Information Security standards
• Proactively monitor meeting rooms, ensuring they are prepared and maintained to a high standard for meetings, lunches, and events
• Responsibly manage invoicing processes
• Maintain a clean, organised, and professional office environment
• Ensure filing cabinets are organised, accurate, and up to date
• Coordinate the timely dispatch of external post
• Ensure the accurate distribution of internal and external mail
• Conduct comprehensive Health & Safety inductions and efficient new starter set-ups

You will need the below skillset:

• A positive and friendly manner
• High standards of punctuality and efficiency
• The ability to work both independently and as a team
• Exceptional prioritisation and organisational skills
• Self-motivated and driven
• Knowledgeable of Microsoft Office and Microsoft Excel
• Professional mannerisms and approach to all work activities
• Communication skills at all levels

For this role you will need to have had previous experience in a reception environment, assisting with general tasks regarding the daily duties in the Birmingham office.

Please contact your consultant directly if you are already registered with Katie Bard.

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Katie Bard is acting as an agency and is an equal opportunities employer.