Executive Assistant to the Women's Team Technical Director - #1771785

Executive Assistant to the Women's Team Technical Director The Executive Assistant will provide comprehensive administrative, organisational, and strategic support to the Technical Director of the Birmingham City Women's Team. This role will coordinate day-to-day operations, manage communications, and liaise with internal and external stakeholders

As the ideal candidate, you will have extensive executive administrative experience and thrive in a fast-paced, dynamic sports environment, while also demonstrating strong business acumen and the ability to manage complex projects and drive organisational effectiveness

Key Responsibilities :

Executive Support :

Act as the primary point of contact between the Technical Director and internal/external stakeholders

Manage the Technical Director’s calendar, including scheduling meetings, appointments, and travel arrangements

Ensure the Technical Director is well-prepared for meetings by preparing agendas, reports, presentations, and briefing documents

Handle email and phone communications on behalf of the Technical Director, prioritising and responding to requests as appropriate

Coordinate high-profile events such as press conferences, team meetings, and stakeholder engagements

Attend meetings, take minutes, and ensure follow-up actions are completed

Administrative Management :

Maintain confidential files and records, ensuring the security and accuracy of sensitive information

Prepare and submit expense reports and manage any financial tasks related to the office, including budgets

Support with travel itineraries, visas, accommodation, and transportation for domestic and international travel related to the Technical Director’s role

Project Coordination :

Coordinate with departments such as HR, IT, Finance, and Operations to assist in decision-making processes

Manage special projects involving high-level stakeholder engagement and collaboration with external partners

Support the Technical Director in executing strategic projects, tracking progress, and ensuring deadlines are met

Stakeholder Management :

Liaise with players, coaches, staff, and external partners, ensuring professional and effective communication

Develop strong working relationships with key stakeholders, including team executives and coaching staff

Assist in managing relationships with partners, including sponsors, media outlets, and community organisations

Strategic Support :

Assist in preparing key strategic documents such as performance reports, player evaluations, and development strategies

Provide insights, research, and analysis to support the Technical Director’s decision-making

Manage communication between the Technical Director and other departments, ensuring information is disseminated accurately and promptly

Contribute to the development and implementation of business strategies to enhance operational efficiency and effectiveness

What we're looking for in you :

Experience :

Proven experience as an Executive Assistant

Previous experience working closely with senior executives is preferred

Strong organisational, communication, and problem-solving skills

Demonstrated ability to manage complex projects and drive organisational initiatives

Attributes :

High levels of professionalism and a proactive approach to work

Ability to thrive in a fast-paced, dynamic sports environment

Strong team player with a positive attitude and a flexible approach

Business-oriented mindset with the ability to think strategically and manage operational tasks effectively

Birmingham City FC is committed to safeguarding and promoting the welfare of children and young people. The safety and well-being of our players is our top priority, and we expect all staff to share this commitment. All successful applicants will be required to undergo a thorough background check and training in safeguarding as part of the recruitment process

Birmingham City FC is an equal opportunities and Disability Confident employer. We welcome applications from all sectors of the community and assess candidates solely on merit, regardless of gender, race, age, nationality, disability, sexual orientation, political or religious belief, background, or family circumstances.We promote a diverse and inclusive environment and encourage all individuals to apply. If you need any adjustments to our recruitment or interview process, please inform us when applying

Executive Assistant to the Women's Team Technical Director



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