Floor Covering Coordinator - #1698044

Are you ready to take your coordination and administration expertise to the next level?

GES is seeking a dynamic and dedicated Floor Covering Coordinator to join our team. If you thrive in a fast-paced environment and have a passion for delivering exceptional service to clients worldwide, this is the opportunity for you!

As a Floor Covering Coordinator at GES, you will be responsible for the coordination of key administrative tasks within Floor Covering and Central Planning. By following integrated planning processes, the role will execute internal and external coordination with a primary focus on Floor Covering.

Key activities and responsibilities

 Complete accurate floor covering estimates by liaising with Account Management and retrieving data from our MIS system Clarity.

 Using excellent organisational skills and following specifically detailed SOP’s complete various daily/weekly tasks.

 Within Clarity process and record data, ensuring this system is always kept up to date.

 Working with Show Build Live, ensure all pre-show preparation for Floor Covering is fulfilled in accordance with our SOP’s and processes.

 Liaise with our suppliers and partners, place accurate orders of various floor covering materials, transport and labour.

 Process, issue, verify and receipt purchase orders using Sage and Clarity for both internal and external suppliers.

 Arrange travel and hotel accommodation for the Floor Covering Delivery team as required.

 Process telephone queries and e-mail requests from both internal and external stakeholders.

 Maintain and update costing data as required through our various systems and processes.

 Working with the Delivery team, record and process final figures when events are complete.

 Issue invoices where necessary and ensure a smooth process for external suppliers, partners, contractors and sub-contractors.

 Carry out administrative support within the Central Planning Team when required, including ordering uniform, stationery and absence / holiday cover.

At GES, we value innovation, excellence, and sustainability. As part of our team, you will play a key role in supporting our core values and sustainability initiatives.

Who we are:

GES is a global full-service provider for the exhibitions industry. We deliver extraordinary event experiences through partnership-driven productions.

Our vision is to grow with our customers and create a truly sustainable future for events. Introducing innovative technology that opens opportunities for stakeholders to thrive. We want to ensure that the Events Industry continues to thrive in partnership with our people and planet.

Our Values

We deliver our vision by embedding our values throughout our business:

Trust: Trust each other to always be honest and do what is right.

Responsibility: Be responsible for our actions and deliver on our commitments.

Understanding: People come first. Be understanding and compassionate.

Excellence: Provide excellent service and execution

Salary

This role offers a competitive salary, dependent on experience. We operate a reward strategy based on our team members receiving a salary that best reflects their experience and skill level.

Hours of work

Normal working hours are Monday to Friday 8.30am – 5pm. On occasion you may be required to work evenings and weekends during busy periods to meet the demands of the business.

Annual leave

Our holiday entitlement is 25 days per annum (plus bank holidays and statutory public holidays).

Development and Benefits

At GES we look to equip you with the tools required for you to progress in your career with us. With plenty of internal opportunities to move within the business and the backing of line managers, progression is key to the business growing. Our benefits include but are not limited to:

Hybrid and flexible working

Private Medical insurance

Life Insurance

Team days

Paid Volunteering days

Equal Opportunities

In compliance with our commitment to diversity and inclusivity, we actively encourage applications from all qualified individuals regardless of age, race, ethnicity, gender, sexual orientation, disability, religion, or any other characteristic protected by law. We firmly believe in equal opportunities for all and strive to create a workplace where every individual can thrive and contribute their unique perspectives and talents.

Discrimination of any form will not be tolerated in our recruitment process, and we are dedicated to fostering an environment that values diversity and promotes fairness and equity for all applicants. Join us in our mission to build a diverse and inclusive workforce where everyone can succeed.