Academic Coordinator - #2196091

Position: Academic Coordinator

Salary: 30,000-35,000 per annum

Employment Type: Full-time (12-Month Fixed-Term Contract, On-Site)

Working Days: Monday-Friday

Location: Birmingham

About the Elizabeth School of London

The Elizabeth School of London (ESL) is a higher education provider partnering with leading higher education institutions committed to delivering high quality programmes across six major UK cities- London, Birmingham, Leeds, Leicester, Manchester and Northampton. We provide one-to-one academic and careers advice to widen access to higher education for groups currently underrepresented. We believe that education is transformational and can make a fundamental difference to the individuals and communities we serve, which is why we pay the utmost attention to student satisfaction. As an inclusive organisation, we believe in education for all, but not one size fits all, so we place great emphasis on providing opportunities and support for anyone with the ambition to achieve their true potential.

Purpose of the role

The Academic Coordinator plays a key role in ensuring the smooth running of academic activities, including lecturer allocation, timetabling, class scheduling and administrative tasks.

Main duties and responsibilities:

• Coordinate the allocation of lecturers for each cohort based on subject requirements and availability, collaborating with City Academic Manager.
• Ensure that assigned lecturers have appropriate subject knowledge and expertise for each class.
• Where Associate Academic Manager is not present, ensure timetables are created and approved in a timely manner.
• Arrange cover for classes when required due to lecturer absences or other unforeseen circumstances.
• Monitor class attendance and address any issues promptly.
• Work with the assessment team to ensure timely examinations and submission of assessments.
• Communicate with students regarding class schedules, assessments and additional support sessions.
• Organise additional sessions or workshops to support students' development and address their academic needs.
• Act as a point of contact for lecturers' queries and concerns.

Performance Management:

• Create and maintain a supportive working environment for lecturers, addressing any concerns or issues promptly.
• Update track sheets for lecturer payments and HR purposes, ensuring accurate payroll processing (hourly paid lecturers, invoice, full time).
• Monitor lecturer performance and report any absence or performance issues to the City Academic Manager and HR for appropriate action.
• Provide constructive feedback and support to lecturers to improve their teaching effectiveness

Skills and Qualifications

Essential:

• Bachelor’s degree from an accredited university.
• English Proficiency
• Experience of administrative work at a higher-education institution in the UK

Desirable:

• Postgraduate degree from an accredited university.

Benefits

• Annual leave (7.2 weeks)
• Workplace pension scheme.
• Company Sick Pay
• Employee Assistance Programme (HA Wisdom Wellbeing)
• Virtual GP access (Livi)
• 'Speak Up Service' - confidential support service to report any workplace concerns
• Specialist physical and mental wellbeing support services with 24/7 confidential counselling support (Wisdom)
• Specialist menopause support, including online CBT (Wisdom)
• Financial, legal and medical advice services provided (Wisdom)
• Life & Leadership coaching (Wisdom)
• Financial coaching (MUNNY)
• Discounts and perks, offering savings on shopping, activities and more (Bright Exchange)
• Self development and Self taught trainings

Why Join Us

At ESL, we are proud of our dynamic and growing community. As we rapidly expand, we’re building a culture that’s all about growth, collaboration, and innovation. Our employees work together in an environment where ideas flow freely, and team spirit is the core of everything we do. The academic environment we cultivate encourages personal and professional growth, making it an exciting time to join us. Being a part of our team, you will have the opportunity to help shape our future, contribute to our continued success, and enjoy the benefits of being part of a forward-thinking institution.