Event Co-ordinator - #1695073

Job Reference: AOE-ECWIWW

Location: Warwickshire & Worcestershire

Positions available: 1

Salary: £29,978 per annum - Band D

Hours: Full time - 37.5 hours per week, Monday to Friday 9 a.m. to 5 p.m. (occasional weekend and evening work). Fixed term Contract to April 30th, 2027.

Benefits

⏵   25 days holiday + bank holidays

⏵   Workplace pension scheme

⏵   Critical illness cover

⏵   Full Training provided

⏵   Free tea and coffee

⏵   Staff away days

ABOUT US

Act on Energy is a fast growing and dynamic energy advice charity.

We’ve been at the forefront of expert energy advice in the Midlands for over 25 years now and although Energy is in our name – we have people at our heart.

The climate crisis and drive to Net Zero – as well as rising energy prices and increasing fuel poverty - means that people need us more than ever. Demand for our help has never been greater and that’s why we’re hiring.

So, if you’re looking for a role that absolutely makes a difference to people’s lives our region and the environment… come and join us!

ABOUT THE ROLE

We are seeking a dynamic and enthusiastic Events Coordinator to work on a flagship project working innovatively across two counties. You will lead on promoting and executing a variety of energy related events – from advice surgeries through to larger partnership events addressing fuel poverty and wider cost of living crisis.

The role is central to delivering a service that upholds the high standards of the Act on Energy brand and will be instrumental in creating events that are memorable experiences for our attendees.

To be successful within the role, you’ll need to liaise, plan and schedule events with internal and external colleagues, including our marcomms team to maximise campaigning reach and events delivery success.

You must have excellent attention to detail and be able to work on multiple tasks within a fast-paced working environment.

Our ideal candidate will have experience in delivering a diverse range of events and have a desire to develop their skills to organise a wider range of events for the organisation in the future.

KEY DUTIES AND RESPONSIBILITIES

⏵ Ensure events activity is intelligently and systematically recorded including the introduction of standardised feedback mechanisms for attendees to ensure our events are meeting project and organisation requirements.

⏵ To lead or support on the running of the event(s) including preparation, participation as required and follow up.

⏵ To measure and consistently assess event outcomes, reporting findings at project delivery meetings.

⏵ To intelligently use data insights from our CRM system to better understand profiling and marketing opportunities, event promotion and delivery.

⏵ To report and feedback return on investment from events activity and use this data to shape and influence subsequent delivery and maximise impact.

⏵ To forge close working relationships with community outreach staff and the service project manager.

⏵ Supporting individual and team practice and achieving wider project deliverables.

⏵ To work closely with the act on energy product development manager and key stakeholder groups.

⏵ Maximising opportunities for the creation of video assets, case studies and promotional content that both strengthens AOE’s value proposition and organisational brand profile.

⏵ To share and embed best practice, processes and procedures across the whole organisation’s project and programme workstreams.

ABOUT YOU

So what qualities are we specifically looking for?

⏵ Do you love working with people?

⏵ Are you compassionate and a great communicator?

⏵ Do you love a challenge?

⏵ Are you looking to work with a friendly and supportive team?

⏵ Are you flexible and willing to travel across our working area?

If you can honestly answer yes to all the above, then you could be exactly what we are looking for.

PERSON SPECIFICATION

The person specification is a picture of skills, knowledge and experience required to carry out the role. It will also be used in the short-listing and interview process for this post. You should demonstrate in your CV and covering letter how you meet the criteria.

Essential skills:

⏵ Excellent management skills

⏵ Ability to Interact with external organisations

⏵ Drive high standards

⏵ Have highly developed interpersonal skills

⏵The ability to promote and sell service offers

⏵ Experience working to KPIs and other deliverables

⏵ Analytical skills and thorough approach to accurate record-keeping

⏵ Excellent self-management skills

⏵ Strong team player skills

⏵ Flexibility to respond positively to workload changes

⏵ Commitment to equal opportunities and anti-discrimination

⏵ Strong MS Office skills

⏵ Excellent knowledge of Warwickshire & Worcestershire areas

⏵ Ability to drive to and cover the above areas as required including attending the offices of Act on Energy in rural Warwickshire & Birmingham city centre.

⏵ Full Driving license and car owner essential

Desirable Skills:

⏵ Experience in an events role

⏵ Experience of CRM systems

⏵ Knowledge of UK energy infrastructure

⏵ Second language skills (written and/or oral)

⏵ Experience supporting local authorities & other partners

Characteristics:

⏵ Enthusiasm & passion for energy efficiency

⏵ Flexible, dynamic, and creative approach

⏵ Natural problem solver and agile thinker

⏵ A Creative mindset that allows you to think, feel, and express ideas creatively

TRAINING

Training and support will be provided to you including opportunities to attend short training courses and potentially gain qualifications as needed.

TERMS OF EMPLOYMENT

Subject to a 6-month probationary period.

Fixed term contract to April 30th, 2027.

Interviews will be held in person at our offices Nr Salford Priors, Warwickshire.

OUR MISSION/ CORE VALUES

At Act on Energy, we strive to engage with householders to support them through their energy journey offering a full home energy support service and impartial advice with the householder at the centre of all that we do.

We ensure that we handhold the most vulnerable householders through all their energy needs and aim to empower others to make ongoing decisions that will provide better health and economic outcomes for residents of Warwickshire, Worcestershire, Coventry, Solihull, Birmingham, and the wider West Midlands.