Bid Coordinator - #1678054

Role Introduction

We are seeking a highly organised and detail-oriented Bid Coordinator to join our growing bid management team within our IT Services business ( https://www.oneadvanced.com/services ). This role is crucial in supporting our bid management function, enhancing our ability to pursue and win new business opportunities, and supporting existing account growth.

Reporting to the Senior Bid Manager as part of the Commercial function, the Bid Coordinator will provide essential support to our bid management activities and contribute significantly to our business success.

What You Will Do

• Manage the bid mailbox, ensuring timely responses and proper triaging of requests and framework enquiries
• Assist with coordination tasks on larger, complex bids for new and existing customers
• Support the development and maintenance of the content library for bid responses
• Assist in bid kick-off meetings and ensure all necessary information is collected
• Conduct initial reviews of "self-service" proposals from the sales team, ensuring consistency and quality
• Create and maintain bid documentation and templates
• Coordinate various activities such as sales governance meetings and other related processes
• Assist in establishing streamlined processes to accommodate team growth and increased bid volume, with focus on creating efficient and scalable workflows
• Drive continuous improvement initiatives to enhance bid response processes
• Support onboarding and training of future bid team members
• Contribute to the development of sector-specific bidding strategies and assist in establishing and maintaining the Bid Centre of Excellence
  
  
  

Essential

What You Will Have

• Strong organisational and time management skills
• Excellent attention to detail
• Proficient in Microsoft Office suite, particularly Word, Excel, and PowerPoint
• Strong written and verbal communication skills
• Ability to work effectively in a fast-paced environment and manage multiple priorities
• Team player with a proactive approach to problem-solving
• Basic understanding of business development and sales processes
  
  
  

Desirable

• Previous bid or proposal experience (while advantageous, this is not essential; strong coordination skills are crucial)
• Experience with document management systems
• Knowledge of public sector procurement processes
• Experience supporting business development activities
  
  
  

You will be provided with opportunities for professional development and training, including APMP certification

What We Do For You

Wellbeing focused – Our people are our greatest assets, and ensuring everyone feels their best self to come to work is integral

• Annual Leave – 25 days of annual leave, plus public holidays and the ability to buy additional days
• Employee Assistance Programme – Free advice, support, and confidential counselling available 24/7 through Care First
• Endometriosis Friendly Employer - We are proud to confirm our commitment to developing an environment and culture that allows those with endometriosis to thrive in the workplace
  
  
  

Personal Growth - Regardless of where you are at in your career, we’re committed to enabling your growth personally and professionally

• Development Programmes – From Future Managers to Leadership Training, our development programmes help you get where you need to go
• Performance Bonus – Our Group-wide bonus scheme enables you to reap the rewards of your success
  
  
  

Financial wellbeing - We understand as well as your mental wellbeing, your financial wellbeing is really important

• Pension Scheme – Our plan with Scottish Widows offers 5% matched contribution by the company
• Income protection insurance – Providing you with support and assistance when you need it most
• Discounted Parking - We have partnered with QPark to provide an exclusive discounted rate for OneAdvanced employee's when purchasing a digital season tickets
  
  
  

Recognition – Highlighting and rewarding the great work our people do

• Performance & Talent – Our own technology platform that allows you to get real-time feedback, conversations and goals to help you become your best self
  
  
  

Making a Difference – we provide opportunities to help our people make a difference to the causes they care about

• MatchIt! – Fundraise for a cause close to your heart and Advanced will match part of the funding
• Volunteering Time – Our volunteering leave scheme allows you to use your time to help those who need it
• Pennies from Heaven – donate the pennies from your pay check to help make a difference without lifting a finger
  
  
  

Who We Are

OneAdvanced is one UK's largest providers of business software and services serving 20,000+ global customers with an annual turnover of £330M+. We manage 1.5 million 111 calls per month, support over 2 million Further Education learners across the UK, handle over 10 million wills, and so much more. Our mission is to power the world of work and, as you can see, our software underpins some of the UK's most critical sectors.

We invest in our brilliant people. They are at the heart of our success as we strive to be a diverse, inclusive and engaging place to work that not only powers the world of work, but empowers the growth, ambitions and talent of our people.

To learn more about working at OneAdvanced please click here