German Speaking Administrative Assistant - #1662015

Hours of Work:Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential.Hours Per Week: 40.00

Pay Rate: £19.50ph inclusive of holiday pay

Job Title: CW Administrative Assistant

Duties: A global financial company is seeking 2 German speaking Assistants within Global Banking and Markets Private . As an Assistant within the division, they will be responsible for providing extensive administrative support to Snr Associates so the they would have some basic team but it would be to support coverage which will be ongoing across Germany so a bit like a float

This role works within a team of assistants supporting various bankers within an industry group team. The Assistant will be provided with full in house and remote training alongside ongoing support from their Team Supervisor during the engagement.

This would suit someone with a 2years+ experience working as an Assistant with knowledge of diary management, travel booking and logistics management. This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual.;Experience of working in a finance type environment is desirable.

As a division, our strategic objectives include: To be the world's pre-eminent investment bank – trusted advisor, financier, and risk manager for our clients on their most important transactions Build long-term relationships with clients and bring them world-class execution by “delivering the firm” over time Drive superior returns for our stakeholders Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse, and rewarding workplace.

The duties of the role include: Diary and calendar management for bankers (VP level+) Coordinating and scheduling of meetings and conference calls across multiple time zones Managing high volume of phone calls and emails, relaying information in a timely and accurate manner Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including Visa applications, international flight, and accommodation bookings Car bookings Expense management and preparation Invoice processing Taking on ad hoc tasks while maintaining workflow Supporting teams in day to day issues, needs and queries Providing phone / holiday coverage for colleagues

Skills:

Excellent Outlook skills a necessity with a proactive attitude when managing diaries and logistics.Able to manage competing time-sensitive priorities and tasks.

Demonstrates dependability and high attention to detail along with the ability to multi-task Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels Comfortable working with people at all organisational levels, internally and externally Must be a team player that works well under pressure within a changing environment Flexible and adaptable to work and support across multiple teams Be resourceful and able to use own initiative in solving issues Discretion to deal with confidential business matters Friendly, polite, and approachable with a “can do, muck in attitude.